AGM will be held via Zoom this year; the meeting details can be found in the notification email. We will be voting on two agenda items that require additional information, which is provided below. The Constitution update includes adding the option to continue holding meetings in an online format. The updates also include removing reference to gender pronouns, where applicable. The Donation By-law is to provide consistent direction in the way that donations are handled by the Board.

SDRA Constitution Update

You can find the current Constitution at the link below. The following changes being recommended are as follows, with added text in red and removed text crossed out.

• Preamble – Point 4 – The Board of Directors shall meet, in person, by telephone, or through electronic means, as determined by a previous Meeting of such, or at the call of the President or by any 3 Directors. A quorum of the Board shall be 50% of the current number of Directors plus 1.

Directors and Officers

• Section 2 – All voting will be done by a ‘show of hands’ show of hands, by proxy, or by online poll.
• Section 4 – During his or her their absence, the Vice-President, or another Director, with the consent of the Board, shall preside.
• Section 5 – He or she They shall give or cause to be given notice of all meetings of the Association.
• Section 6 – He or she They shall manage the funds of the Association as directed by the Executive, and shall prepare interim financial statements, as requested by the Board and provide an annual statement of aggregate revenue and expenses for presentation at the AGM.

Meeting and Voting

• Section 2 – A Special Meeting of the Association may be called by the President or, failing him or her, any two Members of the Executive
• Section 5 – A quorum for any General Meeting of the Association shall be in effect where the lesser of 25% of the Membership, or twenty members, are in attendance in person or represented by proxy. 

Donation By-law

You can download a copy of the draft donation By-law by following this link.

AGM Agenda